Refrigerant Tracking ManagerRefrigerant Tracking Manager

Track Refrigerant Usage and Manage Refrigerated Assets to Achieve Compliance with EPA Regulations

How Refrigerant Tracking Manager Works

Refrigerant Tracking Manager is an integrated module that embeds refrigerant tracking in Service Automation, enabling management of refrigerated assets across all locations, capture of refrigerant use when service is performed and creation of leak records allowing closure in the field. With this functionality, all assets may be effectively managed from a single platform.

Companies that maintain refrigerated assets (e.g., grocery/supermarket chains, food retailers, convenience stores brands) face a challenge in monitoring them and meeting the compliance required with the use of associated refrigerants.

The compliance-based module is designed to:


Track the addition of refrigerants to racks or assets at your facilities


Confirm leakage does not exceed mandated thresholds


Notify users in the field if additional action is required, when thresholds are exceeded

How It Helps

Achieve Compliance

Meet EPA greenhouse gas emission requirements, and avoid fines and fees for not being in compliance with federal regulations


Gain Visibility

Understand and monitor status and usage of refrigerated assets across all your locations

Save Money

Eliminate fines as a result of non-compliance with EPA regulations and food product loss due to refrigerated asset failure

Maintain Brand Image

Ensure positive corporate reputation by remaining in compliance with EPA regulations and promoting a healthy and clean environment by reducing greenhouse gas emissions

Refrigerant Tracking Manager Features

Rack Records

Track what assets (e.g., low temp frozen food cases) are connected together that use the same refrigerant

Refrigerated Assets Tracking

Record what assets are refrigerated and their capacities, allowing the mandated EPA calculation to be performed


User Definable Leak Rate Thresholds

Configure company-specific leak threshold for refrigerant use

EPA Certified Leak Rate Calculation

Automatically perform specialized EPA calculation to determine if additional compliance steps required


Leak Record Generation

When leak threshold exceeded, create EPA-required leak record requesting additional steps and recording specific information

GreenChill Reporting

Support annual reporting requirements for GreenChill’s (EPA partnership) Store Certification Program

How Refrigerant Tracking Manager is Used


After a refrigeration monitoring system goes into alarm, indicating that a frozen food case is running too warm, a qualified technician is dispatched to the location to address the problem.


After identifying a leak in the system, the technician repairs the leak, charges the system with refrigerant (to bring it back to normal operating charge) and closes the work order.


Because Refrigerant Tracking Manager (RTM) knows that the repaired asset contains refrigerant, it prompts the technician to enter how much refrigerant was added, and date of service.


With the asset’s refrigeration attributes and technician-provided data, RTM automatically performs the EPA leak rate calculation, and if more leaked than allowed, creates a leak record.


With the created leak record, RTM requires the technician to enter all required info (e.g. repair date, method, location, and additional verification that the leak was closed, so the company remains in compliance).